Role of the External Moderator
BASED ON THE UKCP GUIDELINES – ROLE OF A MODERATOR – 2016
External Moderator – regulate the processes in member organisations. Their main role is to assess that the organization (MIP) is delivering all that they promised to do in brochures, student handbooks or member publications. They act as resources for their organization, advising, liaising, interpreting, if necessary, and helping to uphold both the HIPC and UKCP policies for the organization (MIP).
They do not represent their own views but they are essentially liaise between the organizational member (MIP) and UKCP and HIPC and they may interpret UKCP and HIPC explicit expectations for the organization.
External Moderators may advise and assist organizational members (MIP) in the development of their training and accrediting procedures in respect of UKCP and HIPC policies and procedures.
Functions of External Moderator
- To act as an advisor to the main committees within the organization and offer advice on documentation such as the course handbook, CPD, and ethics and disciplinary matters.
- To act as interpreters of UKCP and HIPC policies and thus need to be familiar with the requirements of the UKCP and HIPC section in this regard.
- They make at least one visit in every five year period and must visit the organization before the quinquennial review.
- They write reports for the HIPC and UKCP assessors in preparation for the quinquennial review.
- They evaluate the assessment procedures within the organization and ensure that the organization is fulfilling its own criteria in its published aims and objectives.
- The external moderator includes a pastoral role which may involve meeting with students to discuss their experience of the course.
- They may also assist the Training Director where required to improve the processes of training.
- They are part of the appeals procedure in cases of misconduct, discipline and grievance as well as appeals against academic decisions such as the marking of papers.
- They may also be called upon to advise and mediate in student disputes.
- They participate in and monitor the graduation process and the process in which candidates become nominated for the UKCP register of psychotherapists. Their role is to ensure that the HIPC and UKCP procedures for entry to the register are being maintained.
- It is also a requirement that the external moderator is appointed by applicant organisations to assist them in the application process. Organisations are being measured against the explicated stated requirements of the UKCP and HIPC that are available in UKCP and HIPC policies in published documents.
- They write reports to the HIPC and UKCP assessors as part of the original application for HIPC membership commenting on the structures in place helping to ensure that HIPC requirements are met.
Criteria for External Moderators
- External Moderators would ideally be senior psychotherapists within a member organization of the HIPC. If the organizational members chooses an external moderator who is not a psychotherapist from within HIPC, then the organization will need to demonstrate how they met the requirements to perform the above roles. The minimum standard must be that they are senior psychotherapists, familiar with most if not all aspects of psychotherapy training and the HIPC criteria for membership. They will also need to have an understanding of the specific model of psychotherapy practiced within the organization.
- External Moderators must be external to the organization.
- External Moderators are chosen by the organizational member who pays for their services, and they should have no other involvement in the organization other than what is consistent with the role of moderator.
- Current officers of the HIP College are ineligible for the role of external moderator due to possible conflicts of interest.
- The roles of External Moderator and External Examiner cannot be fulfilled by the same person.
EXTERNAL MODERATOR – ROLE SPECIFIC TO MIP
- Board of Director meetings – The agenda and minutes for all meetings held will be sent to the EM for comments in their capacity of advisor to the organization.
- Quality and Equality Committee meetings – The agenda and minutes for all meetings held will be sent to the EM for comments in their capacity of advisor to the organization.
- The MIP management structure chart will be sent to the EM for their information.
- Copies of all MIP policies and procedures will be sent to the EM for their information.
- The EM will be informed of and become part of any appeals procedure or investigation at MIP with regards to disciplinary or grievance hearings or academic decisions.
- The EM will write a report for HIPs assessors as part of MIPs original application for HIPs membership and the Quinquennial review.
- The EM will participate in the graduation process as an assessor; and the process by which candidates become nominated for the UKCP register of therapists.
- The EM will evaluate MIP assessment procedures and ensure that MIP is fulfilling its criteria and its published aims and objectives.
- The EM will receive all training and assessment documentation for comments in their capacity of advisor to the organisation.
- The EM may include a pastoral role which may involve meeting with students to discuss their experiences of the course and they may also assist the training director, where required, to improve the processes of training.
This will be reviewed every 18 months from time of stated reviewal.
Reviewed December 2016