Role of the External Moderator
BASED ON THE UKCP GUIDELINES – ROLE OF A MODERATOR
External Moderator – regulate the processes in member organisations. Their main role is to assess that MIP is delivering all that they promised to do in brochures, student handbooks or member publications. They act as resources for their organization, advising, liaising, interpreting, if necessary, and helping to uphold both the HIPC and UKCP policies.
They do not represent their own views but essentially liaise between the organisational member (MIP) and UKCP and HIPC. They may interpret UKCP and HIPC explicit expectations for the organisation.
External Moderators may advise and assist organizational members (MIP) in the development of their training and accrediting procedures in respect of UKCP and HIPC policies and procedures.
Functions of External Moderator
- To act as an advisor to the main committees within the organization and offer advice on documentation such as the course handbook, CPD, ethics and disciplinary matters.
- To act as interpreters of UKCP and HIPC policies and to be familiar with the requirements of the UKCP and HIPC section in this regard.
- They make at least one visit in every five year period and must visit the organization before the quinquennial review.
- They write reports for the HIPC and UKCP assessors in preparation for the quinquennial review.
- They evaluate the assessment procedures and ensure that the organisation is fulfilling its own criteria in its published aims and objectives.
- The external moderator includes a pastoral role which may involve meeting with students to discuss their experience of the course.
- They may also assist the Training Director, where required, to improve the processes of training.
- They are part of the appeals procedure in cases of misconduct, discipline, grievance and appeals against academic decisions such as the marking of papers.
- They may also be called upon to advise and mediate in student disputes.
- They participate in and monitor the graduation process, as well as the process in which candidates become nominated for the UKCP register of psychotherapists. Their role is to ensure that the HIPC and UKCP procedures for entry to the register are being maintained.
- It is also a requirement that the external moderator is appointed by applicant organisations to assist them in the application process. Organisations are being measured against the explicated stated requirements of the UKCP and HIPC that are available in UKCP and HIPC policies in published documents.
- They write reports to the HIPC and UKCP assessors as part of the original application for HIPC membership commenting on the structures in place helping to ensure that HIPC requirements are met.
Criteria for External Moderators
- External Moderators would ideally be experienced psychotherapists practicising for more than ten years within a member organisation of the HIPC. If the organisational members choose an external moderator who is not a psychotherapist from within HIPC, then the organization will need to demonstrate how they meet the requirements to perform the above roles. The minimum standard must be that they are senior psychotherapists, familiar with all aspects of psychotherapy training and the HIPC criteria for membership. They will need to have an understanding of the specific model of psychotherapy practiced within the organisation.
- External Moderators must be external to the organisation.
- External Moderators are appointed by MIP. This is a paid position and they have no other involvement in the organisation other than what is consistent with the role of moderator.
- Current officers of the HIPC (HIP College) are ineligible for the role of external moderator due to possible conflicts of interest.
- The roles of External Moderator and External Examiner cannot be fulfilled by the same person.
External Moderator – Role Specific to MIP
- Board of Director meetings – The agenda and minutes for all meetings held will be sent to the External Moderator for comments in their capacity of advisor to the organisation.
- Quality and Ethics Committee meetings – The agenda and minutes for all meetings held will be sent to the External Moderator for comments in their capacity as advisor to the organisation.
- The MIP management structure chart will be sent to the External Moderator for their information.
- Copies of all MIP policies and procedures will be sent to the External Moderator for their information.
- The External Moderator will be informed of and become part of any appeals procedure or investigation at MIP with regards to disciplinary or grievance hearings or academic decisions.
- The External Moderator will write a report for HIPC assessors as part of MIP’s original application for HIPC membership and the quinquennial review.
- The External Moderator will participate in the graduation process as an assessor and the process by which candidates become nominated for the UKCP register of therapists.
- The External Moderator will evaluate MIP assessment procedures and ensure that MIP is fulfilling its criteria and its published aims and objectives.
- The External Moderator will receive all training and assessment documentation for comments in their capacity as advisor to the organisation.
- The External Moderator could include a pastoral role which may involve meeting with students to discuss their experiences of the course. They may also assist the Training Director, where required, to improve the training processes.
This will be reviewed every 18 months from the time of stated reviewal.
Reviewed December 2017