DISCLOSURE AND BARRING SYSTEM (DBS)
For all placement trainees to work with clients at MIP (or indeed with any placement provider) they will need to have an up-to- date enhanced DBS check.
The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).
As you can see by the description above, the Disclosure and Barring Service is an essential part of any placement trainee who hopes to work with any placement providers. You will need to go through the procedure below in order to gain your enhanced DBS.
The cost to Stockport Council is £60 (£44 per application fee and £16 admin fee including VAT).
There is also an Admin Fee of £12 payable to MIP.
Total Cost to the trainee is £72.
The Manchester Institute for Psychotherapy will be using an umbrella body to process the applications and the umbrella body will check the application at all stages. The umbrella body MIP will use is Stockport Council.)
MIP will start off the process for each trainee who undertakes placements at MIP and the applicant will continue the process.
The first step is for the trainee to provide MIP with a range of evidence of their ID.
Trainees must provide MIP with 1 x document from Group 1 and 2 further documents from either Group 1, Group 2a or 2b shown below.
MIP can only accept valid, current and original documentation as follows:
- Documents should have photographic identity – eg Passport, new style Driving Licence etc).
- At least one document should detail the trainee’s date of birth.
- The documentation should detail the trainee’s current name as recorded on their application form.
- The documentation should detail the trainee’s current address.
- All documentation provided must be original. No photocopies can be accepted. Also documentation printed from the internet, e.g. internet bank statement, is not acceptable.
Trainees must provide MIP with 1 x document from Group 1 AND 2 further documents from either Group 1, Group 2a or 2b shown below.
The following is an Approved List of Identification Documents.
GROUP 1 – Primary Identity Documents
Passport Any current and valid passport
Biometric residence permit UK
Current driving licence photocard UK, Isle of man Channel Islands and EU
(full (or provisional).
Birth Certificate issued at the time UK and Channel Islands – including those issued by
of Birth UK authorities overseas, eg embassies, high
Commissions and HM Forces
Adoption Certificate UK & Channel Islands.
GROUP 2A – Trusted Government Documents
Current driving licence (photocard) All other countries, full or provisional
Current driving licence (paper) UK, Isle of Man, Channel Islands and UK
(full or provisional)
Birth certificate issued after time of
birth UK & Channel Islands
Certificate UK & Channel Islands
HM Forces ID card UK
Firearms licence UK & Channel Islands and Isle of man
GROUP 2B – Financial and Social History Documents
Mortgage Statement issued in
the last 12 months UK or EEA
Bank of Building Society Statement
issued in last 3 months. UK & Channel Islands or EEA
Originals only accepted, not printed
from the internet
Bank or building society account – UK
Opening Confirmation Letter issued
in the last 3 months
Credit Card Statement UK or EEA
Issued in the last 3 months
Financial statement, eg pension UK
Or endowment issued in last 12 months
P45 or P60 statement issued in UK & Channel Islands
The last 12 months
Council Tax statement issued UK & Channel Islands
In the last 1`2 months
Work permit or visa valid up to UK
Letter of sponsorship from future Non UK or non-EEA only – valid only for
employment provider. applicants residing outside of the UK at
Must still be valid the time of application
Utility Bill issued in last 3 months UK
(but NOT a mobile telephone bill)
Benefit Statement UK
eg child benefit or pension,
issued in the last 3 months
Central or local government, UK & Channel Islands
Government agency or local council
Document giving entitlement eg
From DWP, Employment Service,
EU National ID Card
Must still be valid
Cards carrying the PASS UK & Channel Islands
Accreditation logo, must still be valid
- Route 1
All applicants must initially be considered for Route One. To satisfy the requirements of Route 1 the trainee must be able to show:
- 1 x document from Group 1 above, and
- 2 x further documents from either Group 1, Group 2a or 2b.
If the trainee is unable to produce a document from Group 1 then their identify must be verified via Route 2.
- Route 2 – – To satisify Route 2 the trainee must be able to show:
- 1 x document from 2a and
- 2 x further documents from either Group 2a or 2b.
There will be an extra charge for going through Route 2 of £12 as the umbrella body is obliged to check an applicant’s identity using an external ID validation service.
If the trainee/applicant is unable to produce the required type, number and combination of ID documents, or fails the external ID validation check, then route 3 should be followed. Route 3 should only be used if it is impossible to process the application through Routes 1 or 2 above.
- Route 3 – – To satisfy Route 3 the trainee/applicant must be able to show:
- A birth certified issued after the time of birth (UK & Channel Islands)
- A document from Group 2a
- 3 x further documents from Group 2a or 2b.
The trainee/applicant will come to the MIP office, by prior arrangement, on a Wednesday afternoon-Friday and provide original ID documents.
After ID has been supplied by the trainee/applicant, MIP will check the original documentation supplied.
Once MIP has checked them we will scan them in.
MIP will fill out an External Organisation Enhanced DBS Check Order Form with the applicant’s details and send this, with the scanned documents, to firstname.lastname@example.org. The trainee’s contact telephone number will be provided.
There is an admin fee to MIP of £12.
After Stockport Council have checked the application form and documents – and everything is in order – then they will contact the trainee directly to take payment by credit/debit card. The cost to Stockport Council is £60 in total.
The umbrella body will check the application and set up the trainee/applicant online.
The trainee will then receive a personal email which will give them a direct link to a form which they are to fill out with their personal information.
The trainee will submit this to the umbrella body who will check it again.
Once the umbrella body is happy with the application they will then submit it to DBS.
If everything is okay with the application the trainee will receive an email to say that they have been issued with an enhanced DBS certificate. The certificate will be sent to the trainee’s home address provided.
The trainee must bring in their enhanced DBS certificate to show MIP when this has been issued.