DISCLOSURE AND BARRING SYSTEM (DBS)

For all placement trainees to work with clients at MIP (or indeed with any placement provider) they will need to have an up-to- date enhanced DBS check.

The Disclosure and Barring Service (DBS) helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

As you can see by the description above, the Disclosure and Barring Service is an essential part of any placement trainee who hopes to work with any placement providers.  You will need to go through the procedure below in order to gain your enhanced DBS.

The cost to Stockport Council is £56.

There is also an Admin Fee of £12 payable to MIP.

Total Cost to the trainee is £72.

The Manchester Institute for Psychotherapy use an umbrella body to process and check the applications.  The umbrella body MIP will use is Stockport Council.)

MIP will start off the process for each trainee who undertakes placements at MIP and the applicant will continue the process.

The first step is for the trainee to provide MIP with a range of evidence of their ID.

Trainees must provide MIP with 1 x document from Group 1 and 2 further documents from either Group 1, Group 2a or 2b shown below.

MIP can only accept valid, current and original documentation as follows:

1. Documents should have photographic identity – eg Passport, new style Driving Licence etc).

2. At least one document should detail the trainee’s date of birth.

3. The documentation should detail the trainee’s current name as recorded on their application form.

4. The documentation should detail the trainee’s current address.

5. All documentation provided must be original. No photocopies can be accepted.  Also documentation printed from the internet, e.g. internet bank statement, is not acceptable.

Trainees must provide MIP with 1 x document from Group 1 AND 2 further documents from either Group 1, Group 2a or 2b shown below.

The following is an Approved List of Identification Documents.

GROUP 1  – Primary Identity Documents

Passport                                              Any current and valid passport

Biometric residence permit                 UK

Current driving licence photocard       UK, Isle of man Channel Islands and EU

(full  (or provisional).

Birth Certificate issued at the time     UK and Channel Islands – including those issued by

of Birth                                                     UK authorities overseas, eg embassies, high

Commissions and HM Forces

Adoption Certificate                            UK & Channel Islands.

GROUP 2A – Trusted Government Documents

 Current driving licence (photocard)    All other countries, full or provisional

Current driving licence (paper)           UK, Isle of Man & Channel Islands

(full or provisional)

Birth certificate issued after time of

birth                                                     UK & Channel Islands

Marriage/Civil Partnership

Certificate                                            UK & Channel Islands

HM Forces ID card                             UK

Firearms licence                                 UK & Channel Islands and Isle of man

GROUP 2B – Financial and Social History Documents

Mortgage Statement issued in

the last 12 months                              UK or EEA

Bank of Building Society Statement

issued in last 3 months.                      UK & Channel Islands or EEA

Originals only accepted, not printed

from the internet

Bank or building society account –     UK

Opening Confirmation Letter issued

in the last 3 months

Credit Card Statement                        UK or EEA

Issued in the last 3 months

Financial statement, eg pension         UK

Or endowment issued in last 12 months

P45 or P60 statement issued in         UK & Channel Islands

The last 12 months

Council Tax statement issued            UK & Channel Islands

In the last 1`2 months

Work permit or visa valid up to           UK

expiry date

Letter of sponsorship from future       Non UK or non-EEA only – valid only for

employment provider.                         applicants  residing outside of the UK at

Must still be valid                                the time of application

 

Utility Bill issued in last 3 months       UK

(but NOT a mobile telephone bill)

Benefit Statement                               UK

eg child benefit or pension,

issued in the last 3 months

Central or local government,              UK & Channel Islands

Government agency or local council

Document giving entitlement eg

From DWP, Employment Service,

HMRC

EU National ID Card

Must still be valid

Cards carrying the PASS                   UK & Channel Islands

Accreditation logo, must still be valid

IDENTIFICATION VERIFICATION:

1. Route 1

All applicants must initially be considered for Route One.  To satisfy the requirements of Route 1 the trainee must be able to show:

1. 1 x document from Group 1 above, and
2. 2 x further documents from either Group 1, Group 2a or 2b.

If the trainee is unable to produce a document from Group 1 then their identify must be verified via Route 2.

2. Route 2 – – To satisify Route 2 the trainee must be able to show:

1. 1 x document from 2a and
2. 2 x further documents from either Group 2a or 2b.

There will be an extra charge for going through Route 2 of £12 as the umbrella body is obliged to check an applicant’s identity using an external ID validation service.

 

If the trainee/applicant is unable to produce the required type, number and combination of ID documents, or fails the external ID validation check, then route 3 should be followed.  Route 3 should only be used if it is impossible to process the application through Routes 1 or 2 above.

 

3. Route 3 – –  To satisfy Route 3 the trainee/applicant must be able to show:

1.  A birth certified issued after the time of birth (UK & Channel Islands)
2.  A document from Group 2a
3.  3 x further documents from Group 2a or 2b.

APPLICATION PROCESS:

The trainee/applicant will come to the MIP office, by prior arrangement, on a Wednesday afternoon-Friday and provide original ID documents.

After ID has been supplied by the trainee/applicant, MIP will check the original documentation supplied.

Once MIP has checked them we will scan them in.

MIP will fill out an External Organisation Enhanced DBS Check Order Form with the applicant’s details and send this, with the scanned documents, to dbs@stockport.gov.uk.  The trainee’s contact telephone number will be provided.

There is an admin fee to MIP of £12.

After Stockport Council have checked the application form and documents – and everything is in order – then they will contact the trainee directly to take payment by credit/debit card. The cost to Stockport Council is £60 in total.

 

The umbrella body will check the application and set up the trainee/applicant online.

The trainee will then receive a personal email which will give them a direct link to a form which they are to fill out with their personal information.

The trainee will submit this to the umbrella body who will check it again.

Once the umbrella body is happy with the application they will then submit it to DBS.

If everything is okay with the application the trainee will receive an email to say that they have been issued with an enhanced DBS certificate. The certificate will be sent to the trainee’s home address provided.

The trainee must bring in their enhanced DBS certificate to show MIP when this has been issued.